Open Gmail settings and go to the Signatures section

Your email signature in Gmail lives in Settings, not in the compose window. Sign into your Gmail account, click the gear icon in the top right corner, and select See all settings. Scroll down until you see the Signature section — it appears below the Forwarding and POP/IMAP settings.

If you have never created a signature before, the section will show No signature. If you already have one, you will see the text you wrote displayed in a preview box.

Write or edit your signature text

Click in the text box under your email address (or under No signature if you are starting fresh). Type the text you want to appear at the bottom of every email you send. This can be your name, job title, phone number, website, or any combination of these.

Gmail lets you format your signature using the toolbar above the text box. You can make text bold, italic, or underlined. You can change the font, text color, and text size. You can also add a link by highlighting text, clicking the link icon, and pasting a URL.

If you want to add an image — like a logo or photo — click the image icon in the toolbar, upload a file from your computer, and it will appear in your signature. Keep images small so they do not make your emails slow to load.

Choose which email address gets this signature

If you have multiple email addresses set up in Gmail, you need to tell Gmail which address should use this signature. At the top of the Signature section, you will see a dropdown menu showing your email addresses. Select the address that should have this signature.

You can create different signatures for different email addresses. For example, your work email might have a formal signature with your title and office phone, while your personal email might just have your name. Set up each one separately by selecting the address, writing the signature, and saving.

Save your changes

Scroll to the bottom of the Settings page and click the Save Changes button. Gmail will confirm that your settings have been saved. You do not need to do anything else — your signature is now active.

The next time you compose a new email, your signature will appear automatically at the bottom. If you are replying to or forwarding an email, the signature will also be included unless you delete it before sending.

Remove or change your signature later

To delete your signature, go back to Settings, find the Signature section, and click the X button next to your signature text. Click Save Changes at the bottom of the page. Your emails will no longer include a signature.

To change your signature, click in the text box, select all the text (Ctrl+A on Windows or Command+A on Mac), delete it, and type your new signature. You can also edit the existing text directly without deleting everything first. Click Save Changes when you are done.

Signatures do not appear in drafts until you send

When you are writing an email in Gmail, you might not see your signature in the compose window until you send it. This is normal. Your signature is stored separately and gets added to the email when it leaves your account. If you want to see what your signature looks like before sending, you can click the preview button or just send a test email to yourself.

If your signature does not appear in a sent email, go back to Settings and check that you selected the correct email address in the Signature section. Make sure you clicked Save Changes after making your edits.

Key Takeaways

  • Your email signature is set up in Gmail Settings under the Signature section, not in the compose window.
  • You can format your signature with bold, italic, colors, links, and images using the toolbar above the text box.
  • If you have multiple email addresses in Gmail, you can create a different signature for each one by selecting the address before you write the signature.
  • Your signature appears automatically at the bottom of every new email you send once you save your changes.
  • You can edit or delete your signature at any time by going back to Settings and clicking Save Changes.

Frequently Asked Questions

Can I have different signatures for different email addresses?

Yes. In the Signature section of Settings, use the dropdown menu at the top to select each email address one at a time. Write a different signature for each address and save. Gmail will use the correct signature based on which address you are sending from.

Why is my signature not showing up in my emails?

Check that you clicked Save Changes at the bottom of the Settings page. Also make sure you selected the correct email address in the Signature section dropdown. If you are replying to an email, you may have accidentally deleted the signature before sending — it does not always appear in the compose window.

Can I add an image or logo to my signature?

Yes. Click the image icon in the signature text box toolbar, upload a file from your computer, and it will be inserted into your signature. Keep the image small so it does not slow down your emails or make them hard to read on phones.

Does my signature appear when I reply to emails?

Yes, your signature is added to replies and forwarded emails by default. You can delete it before sending if you do not want it on a particular email. Some email clients let you turn off signatures for replies in their own settings, but Gmail includes it automatically.

Can I use HTML code in my signature?

Gmail does not let you paste raw HTML code into the signature box. Use the formatting toolbar instead to style your text, add links, and insert images. If you need advanced formatting, you may need to use a third-party tool or extension designed for Gmail.