Where to find your signature settings in Gmail
Your Gmail signature lives in Settings, not in the compose window. On desktop, open Gmail, click the gear icon in the top right, then select See all settings. Scroll down to the Signature section — you'll see it below the Vacation responder option.
On mobile, the process is different because Gmail's mobile app doesn't let you edit signatures. You'll need to use a web browser instead. Open Gmail in your phone's browser, tap the three horizontal lines (menu), scroll to Settings, then find Signature the same way you would on desktop.
Key Takeaways
- Gmail signature settings are in the main Settings page under the Signature section, not in the compose window.
- You can create different signatures for each email account if you have multiple Gmail addresses linked to one browser.
- Signatures apply to all new emails you send from that account unless you turn them off for a specific message.
- Changes save automatically when you scroll past the Signature section, so you don't need to click a separate Save button.
Creating a new signature from scratch
In the Signature section, you'll see a text box next to your email address. Click inside it and type whatever you want to appear at the bottom of your emails. This can be your name, job title, phone number, website, or any combination of these.
Gmail lets you format your signature using the toolbar above the text box. You can make text bold or italic, change the font, add a link, or insert an image. If you want to add a logo or photo, click the image icon and upload a file from your computer or paste a URL.
Once you've written and formatted your signature, scroll down past the section. Gmail saves automatically — there's no Save button to click. Your new signature will appear on all emails you send from that account going forward.
Editing or removing an existing signature
To change a signature you've already created, go back to Settings and find the Signature section. Click in the text box and edit the text the same way you would in any document — highlight text to delete it, type new words, or rearrange what's there.
If you want to remove your signature entirely, select all the text in the box (Ctrl+A on Windows, Command+A on Mac) and delete it. Leave the box empty and scroll down. Your emails will no longer include a signature.
Managing signatures for multiple email accounts
If you have more than one Gmail account and you're signed into both at the same time, you can create a different signature for each one. In the Signature section, you'll see a dropdown menu showing your email addresses. Click on each address and create a unique signature for it.
This is useful if you use one Gmail account for work and another for personal email — your work signature can include your job title and office phone, while your personal one might just be your name. Each signature will automatically appear when you send from that account.
Turning signatures off for individual emails
Sometimes you might want to send an email without your signature. When you're composing a message, look for the three dots menu (more options) at the bottom of the compose window. Click it and select Toggle signature. This removes your signature from that one email only — it won't affect future messages.
This option is helpful when you're forwarding something, sending a quick reply, or composing a message where a signature doesn't fit the tone. Your signature will return automatically on the next email you write.
Adding special characters and line breaks to your signature
If you want your signature to span multiple lines, press Enter in the text box to create line breaks. You can also add special characters like dashes, bullets, or symbols by typing them directly or copying them from another source and pasting them in.
Some people use a line of dashes or a decorative character to separate their signature from the email body. Just type it into the signature box the same way you would anywhere else. Keep in mind that very long signatures or unusual formatting might not display the same way on all devices or email clients.
Troubleshooting signature problems
If your signature isn't appearing on emails you send, first check that you didn't turn it off for that specific message. Look in the compose window's three-dot menu and make sure Toggle signature isn't active. If it is, click it again to turn the signature back on.
If your signature still isn't showing, go back to Settings and verify that the Signature section actually contains text. Sometimes changes don't save if you close the Settings tab too quickly. Type your signature again, scroll down to trigger the save, and wait a few seconds before composing a new email.
On mobile, remember that the Gmail app itself doesn't support signatures — you must use a web browser to set one up. Once it's created in the browser version, it will appear on emails you send from the mobile app.
Frequently Asked Questions
Can I use HTML code in my Gmail signature?
Gmail's signature editor doesn't have a dedicated HTML mode, but you can paste HTML code directly into the text box and it will usually render correctly. However, test it first by sending yourself an email to see how it displays. Some HTML formatting may not work depending on your email client.
Will my signature appear on emails I forward?
Yes, your signature will appear at the bottom of forwarded emails unless you turn it off for that specific message. If you don't want a signature on a forward, use the three-dot menu in the compose window and click Toggle signature before sending.
What happens to my signature if I change my Gmail password?
Your signature is stored separately from your password, so changing your password won't affect it. Your signature will remain exactly as you set it up and will continue to appear on all your emails.
Can I schedule when my signature appears on emails?
Gmail doesn't have a built-in feature to schedule signatures to appear only at certain times. Your signature will appear on every email you send unless you manually turn it off for individual messages using the toggle option.